Privacy Policy

USE OF PERSONAL DATA FOR ADVERTISING PURPOSES


Darwin’s Lab GmbH GmbH will not share your address, e-mail address, credit card information or personal information to any third party without your permission. I hereby give my consent for Darwin’s Lab GmbH (and subsidiaries) to store the following types of data as a profile for internal purposes:


Mandatory and voluntary data collected when purchasing tickets.


Mandatory and voluntary data collected when registering a complimentary admission ticket as well as the date of the ticket registration.


Voluntary disclosures when participating in online surveys.


If I have opted-in to receive email communication about related events I give consent for Darwin’s Lab GmbH or subsidiary companies to analyse and use the data for the purpose of targeted advertising communications to me on relevant topics and products in connection with Darwin’s Lab GmbH or subsidiary events and promotions.


If I have provided my mobile telephone number I consent to Darwin’s Lab GmbH or subsidiary companies to contact me by SMS in relation to events for which I am purchasing a ticket or registering an expression of interest.


I furthermore consent to the mathematical and statistical analysis of my personal data for advertising purposes (scoring). However, my e-mail address may be used for advertising purposes only with my express consent.


I also give my consent for my data to be updated and supplemented with additional data.


Accordingly, I give my consent for Darwin’s Lab GmbH (and subsidiaries) to collect data relating to me personally from public domain sources and to store these along with my personal data that are already under the control of Darwin’s Lab GmbH (and subsidiaries). I give my consent for Darwin’s Lab GmbH (and subsidiaries) to analyse this newly collected data together with the data already under their control and to use the same for the purpose of targeted advertising communications to me on relevant topics and products in connection with trade fairs and/or exhibitors of interest.


Personal information


When personal information (e.g. name, e-mail address, work address, phone numbers and other contact information) is provided through the Darwin’s Lab GmbH website or directly to us by e-mail you give consent to Darwin’s Lab GmbH for:


Processing and administering your personal data to perform all necessary actions to give effect to your request or instructions


Retaining a record of incoming and outgoing communications (e.g. email) to process your personal data as outlined in this Privacy Statement.


Darwin’s Lab GmbH may also collect the following information about you:


Information that you provide by filling in forms on our site.


Name and physical shipping, contact and payment addresses.


Email address and telephone numbers


Credit card, debit card or bank information.


Date of birth


Tax identification or VAT number (if applicable)


Social Media profiles, e.g. Facebook, Twitter, Linkedin


If you contact us we may keep a record of that correspondence.


Information we receive from credit reference and fraud detection agencies or other third parties we may use to verify your information. We may ask you to complete surveys for research purposes, although you do not have to respond to them.


Right of Access


You have a right to be given a copy of any of your personal data held by Darwin’s Lab GmbH. Requests for a copy of your personal data can be emailed to office (at) darwins-circle.com or addressed to: DARWIN’S CIRCLE, Heiligenstädter Strasse 31/1, 1190 Wien


Right of rectification or erasure


If Darwin’s Lab GmbH hold incorrect information about you which was originally submitted by you through this website, you have the right to have the data amended. Further, you have the right to have any information you have sent to us via this website erased. To request your right to rectification and/or erasure please send your request to office (at) darwins-circle.com or in writing to: DARWIN’S CIRCLE, Heiligenstädter Strasse 31/1, 1190 Wien


Requests should include:


Your name and address.


A description of the specific personal data you wish rectified.


Please note that Darwin’s Lab GmbH GmbH is not required to rectify or erase your data where doing so would prevent you from meeting your contractual obligations to Darwin’s Lab GmbH GmbH or where Darwin’s Lab GmbH is required to process (including retaining) your personal data for a lawful purpose in accordance with the Data Protection Acts. In the event of any conflict between these terms and the provisions of the Data Protection Acts, the Data Protection Acts shall prevail.


Security


The security of your Personal Information is important to us. However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, while we strive to use commercially acceptable means to protect your Personal Information, Darwin’s Lab GmbH cannot guarantee its absolute security and cannot accept any liability where the security of your Personal Information is compromised. The security of your personal information is important to us. When you enter sensitive information (such as credit card number) on our registration or order forms, we encrypt that information using secure socket layer technology (TLS/SSL).


Changes to this Policy


Darwin’s Lab GmbH reserves the right to modify this Data Protection Policy and Declaration of Consent at any time. Any changes will be posted on our homepage and other places we deem appropriate so that you are aware of the changes.


REFUND AND CANCELLATION POLICY


All purchases of tickets for conferences and events are non-refundable in their entirety. Your ticket remains the property of Darwin’s Lab GmbH and is a personal revocable license, which may be withdrawn, and admission refused at any time.


In the unlikely event of cancellation of a conference or event the liability of Darwin’s Lab GmbH is limited to the share of paid registration fees that remains after credit card and payment processing fees have been incurred and deducted.


It is strictly forbidden for any company, organisation or attendee to attempt to host or organise any event in conjunction with, contiguous to or purporting to be related to Darwin’s Lab Conference or its affiliates without the express prior permission and co-operation of Darwin’s Lab GmbH. In the event of a breach of these terms any tickets purchased will be rendered null and void. Darwin’s Lab GmbH reserves their right to take such legal action including a claim for damages as may be appropriate.


The tickets purchased are for your own personal use or that of your business only and may not be re-sold or transferred for commercial gain under any circumstances, including but not limited to use as part of any promotion or competition. Where there has been any re-sale or attempted re-sale of any tickets (or any other breach of this term), we reserve the right to cancel the relevant tickets with immediate effect.


We reserve the right to cancel any ticket purchase made by any person or body whom we reasonably believe to be associated with any ticket broker or tout.


Darwin’s Lab GmbH reserves the right to refuse admission to any event or conference for any behaviour, which it deems unacceptable, or for breach of the terms and conditions.


Darwin’s Lab GmbH will not be responsible for any tickets that are lost or stolen. The unauthorised use of photographic and recording equipment at events and conferences is prohibited. You consent to film and sound recording as attendees at any event or conference.


Darwin’s Lab GmbH and its subsidiaries will not be liable for any loss injury or damage to any person or property howsoever caused (save for death or personal injury as a result of Darwin’s Lab GmbH ’s negligence or for any other type of liability that cannot by law be excluded or limited.)


Darwin’s Lab GmbH will not be liable for the granting of any visas that are required to attend any event or conference. In the event that an attendee’s visa is not granted tickets will not be refunded for any event or conference.


Name changes will be facilitated free of charge. No name changes will be facilitated 7 days prior to the commencement of the event and the ticket price will be forfeited.


For questions about registration or assistance with any registration problems, please contact us at office(at)darwins-circle.com


If you have been selected to volunteer at the event but have already bought a ticket, you are not eligible for a refund.


COMPLAINTS


Complaints can be made to office(at)darwins-circle.com. We will endeavor to resolve any customer complaints where reasonable.


EVENT CANCELLATION, POSTPONEMENT & SUBSTITUTION POLICY


Darwin’s Lab GmbH is not responsible for any loss or damage as a result of a substitution, alteration, cancellation or postponement of an event. Darwin’s Lab GmbH shall assume no liability whatsoever in the circumstances that an event is cancelled, rescheduled or postponed due to a fortuitous event, Act of God, unforeseen occurrence or any other event that renders performance of an event impracticable, illegal or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labour strike, extreme weather or other emergency.


Please note that while speakers and topics are confirmed at the time of publishing, circumstances beyond the control of the organisers may necessitate substitutions, alterations or cancellations of the speakers and/or topics. As such, Darwin’s Lab GmbH reserves the right to alter or modify the advertised speakers and/or topics if necessary without any liability to you whatsoever. Any substitutions or alterations will be updated on our web page as soon as possible.


Delivery Policy


Once a successful purchase transaction has been completed, tickets are delivered in electronic soft-copy via email to the email address nominated by the purchaser. For some ticket types it may be necessary to complete required information – such as attendee name or tax identification number – before the tickets can be issued. The ticket acts as a receipt for the transaction and can be used to redeem entry at the event listed on the ticket. A printed hard-copy ticket or an electronic soft-copy ticket detailing the reference number can be used to register for the event. Austrian law governs these terms and conditions and any dispute is subject to the exclusive jurisdiction of the Austrian Courts.


GENERAL CLAUSES


Darwin’s Lab GmbH shall be entitled to delegate the duties provision of its obligations under this Agreement.


No other terms shall apply to this Agreement and these terms contain the entire agreement and understanding between us in respect of all matters which are referred to herein and supersede any prior, written or oral agreement between us relating to such matters. You confirm that in agreeing to accept these terms you have not relied on any representation that is not expressly included herein and you agree that you shall have no remedy in respect of any misrepresentation which has not become a part of these terms. However, nothing in these terms purports to exclude liability for any fraudulent statement or act.


If any part of the terms herein shall be deemed unlawful, void or for any reason unenforceable then that provision shall be deemed to be severable from these terms and shall not affect the validity and enforceability of any of the remaining provisions of the terms.


You agree not to:


Use the website (or any part of it) for any illegal purpose and agree to use it in accordance with all relevant laws;


Upload or transmit through the website (i) any computer viruses, macro viruses, trojan horses, worms or anything else;


Use the website in a manner which (i) may cause the website to be interrupted, damaged, rendered less efficient or such designed to interfere with, interrupt or disrupt the normal operating procedures of a computer or (ii) any material which is defamatory, offensive, or of an obscene or menacing character, or that may cause annoyance, inconvenience or needless anxiety; (iii) that the effectiveness or functionality of the website is in any way impaired or (iv) violates or infringes the rights of any person, firm or company (including, but not limited to, rights of intellectual property, rights of confidentiality or rights of privacy) of the website; Copy or distribute any part of the website in any medium without our prior written consent and alter or modify any part of the website other than as may be reasonably necessary to use the website for its intended use.


We reserve the right to –


Modify or withdraw, temporarily or permanently, the website (or any part of it) with or without notice to you.


Change these Terms from time to time. Your continued use of the website (or any part of it) following such change shall be subject to and including the changes made to the terms from time to time.


Monitor any activity and content associated with the website.


We may investigate any reported violation of these Terms to confirm that we shall not be liable to you or any third party for any modification to or withdrawal of the website; and/or deemed to be your acceptance of such change. It is your responsibility to check regularly to determine whether the Terms have been changed. If you do not agree to any change to the Terms then you must immediately stop using the website; and/ or complaints relating to the website and take any action that we deem appropriate (which may include, but is not limited to, issuing warnings, suspending, terminating or attaching conditions to your access and/or removing any materials from the website).


LIMITATION OF LIABILITY


Whilst we will use reasonable endeavours to verify the accuracy of any information we place on the website, we make no warranties, whether express or implied in relation to its accuracy.


The website is provided on an “as is” and “as available” basis for your information and personal use only without any representation or endorsement. Unless specified in separate terms and conditions relating to a particular product or service, we make no warranties of any kind, whether express or implied, in relation to the website, or products or services offered on the website whether by us or on our behalf (including free downloads) including but not limited to, implied warranties of satisfactory quality, fitness for a particular purpose, non-infringement, compatibility, security, accuracy, condition or completeness, or any implied warranty arising from course of dealing or usage or trade You acknowledge that we cannot guarantee and therefore shall not be in any way responsible for the security or privacy of the website and any information provided to or taken from the website by you.


INDEMNITY


You agree to be fully responsible for (and fully indemnify us against) all claims, liability, damages, losses, costs and expenses, including legal fees, suffered by us and arising out of any breach of the terms by you or any other liabilities incurred by us arising out of your use of the website, or use by any other person accessing the website using your pc or internet access account.


Intellectual property and right to use


You acknowledge and agree that all copyright, trademarks and all other intellectual property rights in all material or content contained within the website shall remain at all times owned by us or our licensors. You are permitted to use this material only as expressly authorized by us.


We reserve all rights not expressly granted in and to the website and the content on the website.